This web page is intended as a resource on how to do business with Horizon Behavioral Health, hereafter referred to as HBH. It does not replace or supersede the terms and conditions set forth in any specific solicitation. Prospective bidders must read and follow the instructions, specifications, terms and conditions set forth in each individual solicitation.

Current Solicitations and Notices

Invitation for Bid
Request for Proposal

Request for Qualifications
Request for Quotes

It is the responsibility of interested individuals and/or businesses to regularly visit this site to check for new solicitations (and amendments / addendums to current solicitations) and to request and obtain copies of solicitations if they are unable to download a particular solicitation.

Contact

Purchasing Department
2241 Langhorne Rd.
Lynchburg, VA 24501
434-847-8050
434-455-3431
Purchasing@horizonbh.org

Any questions pertaining to the contents of an Invitation to Bid or Request for Proposal shall be addressed to the Procurement Office at least 10 days before the bid opening date. If necessary, addenda will be issued to change or clarify the specification.

Eligibility to do business with HBH

HBH is a political subdivision of the Commonwealth of Virginia, and as such, required to comply with the Virginia Public Procurement Act (VPPA). The act is available at most public libraries and via the internet:https://law.lis.virginia.gov/vacodepopularnames/virginia-public-procurement-act/  . Prospective contractors who are legally eligible to do business with the Commonwealth of Virginia or other public entities within the Commonwealth are encouraged to seek business opportunities with HBH. Individuals and/or businesses who are legally barred from doing business with the Federal Government or any State or local government or any other public entity will normally not be allowed to enter into a contract to provide goods and/or services to HBH. Any individual or business entity that has been, or is currently barred from doing business with any public entity must include in its bid or offer all relevant details related to its department.

Formal solicitations are posted on this web site. Large procurements are advertised on this web site and published in THE NEWS AND ADVANCE. HBH does not maintain a formal Bidders Listing; however, prospective contractors are encouraged to introduce themselves to the Procurement Department and leave contact information. As a courtesy, if time and circumstances allow, procurement staff will notify prospective bidders of new opportunities via email. However, it is the responsibility of interested individuals and/or businesses to regularly visit this site to check for new solicitations (and amendments / addendums to current solicitations) and to request and obtain copies of solicitations if they are unable to download a particular solicitation.

General Terms, Conditions and Instructions to Bidders/ Offerors:

Vendors must carefully review the "General Terms and Conditions" and "Instructions to Bidders" sections for each solicitation. These sections are tailored to each solicitation and may contain contractual and other information that could affect vendor pricing.

Taxes:

Horizon Behavioral Health is exempt from Federal, State and local sales and use taxes (ID # 54-0843527)

The Process:

A. The Procurement Department seeks competition wherever and whenever practical and possible. To the extent possible, the bids and propsals are established via rider clauses from other State and local agencies, or via a competitive solicitation. 
B. There are two levels of competitive solicitations: Informal and Formal.

  • Informal competition normally consists of soliciting quotations from three or four vendors and obtaining price quotations by whatever means is the most efficient (e.g., fax, verbal, telephone, mail, or e-mail).
  • Formal competition requires the use of a written Invitation for Bids (IFB) or Request for Proposals (RFP). A Formal IFB / RFP Notice to Bidders must be posted on our website/e-VA, and Procurement may at its discretion advertise in a publication such as Virgina’s e-Procurement Solution (eVA). Written Offers must be submitted before the deadline specified in the solicitation, in a sealed envelope, with the required identifying information on the submission envelope(s). The basis of the award must be specified in the solicitation.

Notice of Award:

HBH reserves the right to determine the lowest responsive and responsible Bidder, either on the basis of the individual items, a group of items, or all items, and to make an award, either in whole or in part, unless otherwise provided in the solicitation. If a vendor is awarded a contract, a Notice of Award is issued identifying the contract term, and the terms and conditions of the award.

Protest of Bid Award:

Any bidder or offeror may protest the award or decision to award a contract by submitting such protest in writing to the Procurement Department, no later than 10 days after the award or announcement of the decision to award, whichever occurs first. Said protest shall be handled as set forth in HBH regulations on protest of award in accordance with Section 2.2-4360 of the Virginia Public Procurement Act.